The journey of an expense, from capture to payment
What comes into maG, who approves, who signs off, what updates the budget and what goes out to your partners. Two views: one project, then all your projects consolidated.
Click each coloured block to see the features of that colour, or go straight to the dashboard.
The steps, and who does them
The journey is the same for every document, wherever it comes from. What changes from one production to the next is who holds each role.
- 1Capture and digitisation: the whole crew, from the phone or the office.
- 2Approval: the head of department, where relevant.
- 3Sign-off: production management.
- 4Budget coding: production administration or management.
- 5Checking the position: production management, heads of department.
- 6Checking and transferring entries: production administration or the accountant.
- 7Payment and payables tracking: the authorised person.
- 8Reporting and audit: the accountant and the auditor, from within maG.
Why two views
The project view belongs to production management: one film, its budget, its lines, its payments. Everything that arrives is coded to a line and updates what is committed, evidenced and left to commit.
The dashboard view belongs to finance and to producers: the position of every project rolls up into one view, together with sales and funding. It brings together the projects and financial years of one company.
Supplier deposits and cash advances follow the same control path as expenses, then go straight to payments: they are cash movements, awaiting their receipts.
See this journey on your own documents
Forty-five minutes, one invoice, one expense claim and one advance: we take them all the way to the accounting entry and the bank transfer.
Book a demoSee also: the seven colour worlds of features and our rollout method.